Enquiries answered, trial classes followed up and members kept. Set up for your gym, and looked after by us.
Example setup: an independent gym with 350 members, group classes and personal training, and five coaches.
Enquiries come in through Instagram, the website and the front desk. Trial class sign-ups never get a follow-up. Lapsed members drift away before anyone notices.
Hi Jordan, great to have you at Tuesday’s class! Want to book a free intro session with a coach this week?
Yes! Thursday evening?
Done: Thursday at 6:30 with Coach Ana. See you then.
Gmail · Mindbody, Glofox, PushPress or ClubReady · Instagram · Google Business Profile · Mailchimp · Stripe or Square
We confirm each connection during setup.Every agent does one step in the apps you already use, and the job stops at your step until you say yes.
Plans the week’s posts from your calendar, offers and what worked last month.
Picks the best class photos and coach clips, trims video clips and fixes light and framing.
Turns them into posts, reels and stories in your brand colours and fonts.
Writes captions, hashtags and alt text in your voice.
You approve every post, and only members who agreed appear.
Schedules each post for the best time on every channel.
Sends a weekly note on what got views, follows and enquiries.
Catches trial requests from every channel.
Books the trial class and adds them to the roster.
Sends a reminder with what to bring and where to park.
Checks in the next morning with an intro session or offer.
You choose the offers. Coaches handle anything personal.
Spots memberships ending soon and failed card payments.
Sends a friendly reminder with your billing link.
Freezes, refunds and exceptions stay with you. Nothing is charged for you.
Adds renewals and lapses to your daily brief.
Flags members who haven’t checked in for three weeks.
Writes a check-in from their coach.
The coach edits or approves each message.
Sends it and books a session if they reply.
Apps shown are examples. We connect the ones you use during setup.
Both are set up for you by our Toronto team.
Chat with StaffBox online. It drafts replies, reminders and documents from workflows built for your business, and you send them yourself.
We install a computer in your office, usually a Mac mini, that works inside your inbox, calendar and tools around the clock. Your files stay in your office.
Prices in CAD, plus HST. Computers aren’t included in our prices. See all plans
Anything that leaves your business waits for a person to approve it. Routine sends, like reminders, run only on rules you've signed off.
The box prepares, checks and flags. Payments, refunds and transfers stay with you.
You can see what the box did, when, and why. We review the log with you in the first 30 days.
Yes. StaffBox answers routine questions about prices, schedules and trial classes from information you approve, and passes anything personal, medical or unusual to your team.
It works with the tools your front desk already uses, including gym booking software like Mindbody, Glofox and PushPress, plus your email and social accounts. We confirm each connection during setup.
No. It sends reminders with your billing link, but it never takes payments, issues refunds or changes a member’s billing.
With the office box, your files and logins stay on an encrypted computer at your gym, and we don’t keep copies. It only gets the access you give it. Read how we keep your data safe.
About a week for the full setup. You can start online the same day with a free 14-day trial.
Start with a free 14-day trial. Plans start at $250 a month, and the in-office box is a one-time $1,500 setup, installed in person anywhere in the GTA. Prices are in CAD, plus HST. See pricing.
Tell us about your week. We’ll come back with the first three jobs we’d hand your StaffBox.
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