Tenants answered, repairs booked and rent matched. Set up for your buildings, and looked after by us.
Example setup: 180 rental units across 12 buildings, and a team of four.
Tenant emails arrive at all hours. Booking one repair takes six phone calls. Owner statements swallow the first week of every month.
Outlook or Gmail · Buildium, AppFolio or Yardi Breeze · QuickBooks · Google Calendar · your listing sites
We confirm each connection during setup.Every agent does one step in the apps you already use, and the job stops at your step until you say yes.
Spots repair requests in tenant emails and texts.
Sorts by urgency and sends emergencies straight to the on-call phone.
Collects photos and access times from the tenant.
Books your usual trade at a time that suits both sides.
Only jobs above your spending limit wait for you.
Confirms the fix with the tenant and files the invoice.
Reads each message and tags the building, unit and topic.
Finds the answer in the lease, building notes and past replies.
Drafts the reply in your voice.
Routine answers follow your rules. Disputes and anything legal wait for you.
Logs the conversation against the unit.
Reads the day’s deposits and payments.
Matches each payment to the rent roll and trade invoices.
Sends a polite reminder when rent is late.
You decide on any formal notice. Nothing is paid or issued for you.
Pulls the unit details, rent and photos from the unit file.
Writes the listing and answers to the usual questions.
Lays out the photos and a floor plan graphic.
You approve the listing and choose the tenant.
Answers enquiries and books viewings.
Apps shown are examples. We connect the ones you use during setup.
Both are set up for you by our Toronto team.
Chat with StaffBox online. It drafts replies, reminders and documents from workflows built for your business, and you send them yourself.
We install a computer in your office, usually a Mac mini, that works inside your inbox, calendar and tools around the clock. Your files stay in your office.
Prices in CAD, plus HST. Computers aren’t included in our prices. See all plans
Anything that leaves your business waits for a person to approve it. Routine sends, like reminders, run only on rules you've signed off.
The box prepares, checks and flags. Payments, refunds and transfers stay with you.
You can see what the box did, when, and why. We review the log with you in the first 30 days.
Yes. StaffBox logs each request, collects photos and access details, and books your usual trade. Jobs under your spending limit go ahead on their own, and anything above it waits for you. Emergencies go straight to your on-call phone.
It works with the tools a new assistant would use, including property management software like Buildium, AppFolio and Yardi Breeze, plus your email, calendar and books. We confirm each connection during setup.
No. It prepares listings, answers enquiries and books viewings, but you choose the tenant. It never ranks applicants, issues legal notices or pays anything.
With the office box, your files and logins stay on an encrypted computer in your office, and we don’t keep copies. It only gets the access you give it. Read how we keep your data safe.
About a week for the full setup. You can start online the same day with a free 14-day trial.
Start with a free 14-day trial. Plans start at $250 a month, and the in-office box is a one-time $1,500 setup, installed in person anywhere in the GTA. Prices are in CAD, plus HST. See pricing.
Tell us about your week. We’ll come back with the first three jobs we’d hand your StaffBox.
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