Consultations booked, reminders sent and clients rebooked. Set up for your clinic, and looked after by us.
Example setup: a med spa with four treatment rooms, two injectors, three estheticians and a front desk of two.
Consultation requests sit in the inbox. Clients ask about prices and downtime at 11 PM. A no-show leaves a room empty, and aftercare follow-ups depend on someone remembering.
Hi! How much is the hydrating facial, and is there any downtime?
Hi Lena, it starts at $199 and most clients go straight back to their day. Would you like a free consultation first? We have Thursday at 4:00.
Thursday works!
You're booked for Thursday at 4:00. We'll send your prep notes the day before.
Gmail · Jane, Mangomint, Boulevard or Zenoti · Instagram · Google Business Profile · Mailchimp · QuickBooks
We confirm each connection during setup.Every agent does one step in the apps you already use, and the job stops at your step until you say yes.
Plans the week’s posts from your calendar, offers and what worked last month.
Picks the best treatment-room photos and team clips, trims video clips and fixes light and framing.
Turns them into posts, reels and stories in your brand colours and fonts.
Writes captions, hashtags and alt text in your voice.
You approve every post and check it against your college’s advertising rules.
Schedules each post for the best time on every channel.
Sends a weekly note on what got views, follows and enquiries.
Catches enquiries from every channel, day and night.
Answers price, prep and downtime questions from your treatment sheet.
Every medical question goes to a clinician.
Offers consultation times and books one.
Sends your intake form and prep notes.
Sees each completed treatment.
Sends your approved aftercare instructions for that treatment.
Checks in a few days later.
Any concern is flagged to a clinician straight away.
Spots clients due for a touch-up or the next session in a series.
Writes a reminder with times that suit them.
You approve each campaign. Only clients who opted in hear from you.
Sends reminders and books replies.
Asks happy clients for a Google review and drafts your replies.
Apps shown are examples. We connect the ones you use during setup.
Both are set up for you by our Toronto team.
Chat with StaffBox online. It drafts replies, reminders and documents from workflows built for your business, and you send them yourself.
We install a computer in your office, usually a Mac mini, that works inside your inbox, calendar and tools around the clock. Your files stay in your office.
Prices in CAD, plus HST. Computers aren’t included in our prices. See all plans
Anything that leaves your business waits for a person to approve it. Routine sends, like reminders, run only on rules you've signed off.
The box prepares, checks and flags. Payments, refunds and transfers stay with you.
You can see what the box did, when, and why. We review the log with you in the first 30 days.
Yes. StaffBox answers routine questions from your approved treatment sheet, offers consultation times from your booking system and sends your intake form. Every medical question goes to a clinician.
No. It answers questions about prices, hours, prep and booking from information you approve. Anything about suitability, side effects or a reaction goes straight to a clinician.
With the office box, client files and logins stay on an encrypted computer in your clinic, and we don’t keep copies. During setup we show you exactly what it can read and what it sends to the AI provider, so you can decide what fits your privacy obligations. Read how we keep your data safe.
It works with the tools your front desk already uses, including clinic booking software like Jane, Mangomint, Boulevard and Zenoti, plus your email and social accounts. We confirm each connection during setup.
About a week for the full setup. You can start online the same day with a free 14-day trial.
Start with a free 14-day trial. Plans start at $250 a month, and the in-office box is a one-time $1,500 setup, installed in person anywhere in the GTA. Prices are in CAD, plus HST. See pricing.
Tell us about your week. We’ll come back with the first three jobs we’d hand your StaffBox.
Get started for free today