Every lead answered in minutes and every showing booked. Set up for your team, and looked after by us.
Example setup: a team of six agents and an admin, with 40 to 60 new leads a month.
Leads from your website, the portals and Instagram wait hours for a reply. Showing requests bounce between texts and calendars. Past clients hear from you once a year, if that.
Hi, is the 2-bed on Carlaw still available? Could I see it this weekend?
Hi Sam, it is. Maya can show it Saturday at 11:00 or 2:30. Which suits you?
2:30 works
You're booked for Saturday at 2:30 with Maya. We'll send a reminder that morning.
Gmail or Outlook · Google Calendar · Follow Up Boss, Lofty or kvCORE · Instagram · DocuSign · your brokerage’s back office
We confirm each connection during setup.Every agent does one step in the apps you already use, and the job stops at your step until you say yes.
Catches each new lead the moment it arrives, wherever it comes from.
Asks your usual questions: budget, area, timing, pre-approval.
Logs the lead, its source and the answers, and assigns an agent.
Offers showing times from the agent’s calendar and books one.
The agent confirms anything outside their usual hours.
Sends the confirmation and a reminder the morning of.
Reads your listing notes, room sizes and photos.
Drafts the description, feature sheet and open house invite.
Builds the feature sheet, just-listed graphics and reel cover.
The listing agent checks every word and photo.
Prepares the copy for your listing sites and schedules the posts.
Plans the week’s posts from your calendar, offers and what worked last month.
Picks the best listing photos and video, trims video clips and fixes light and framing.
Turns them into posts, reels and stories in your brand colours and fonts.
Writes captions, hashtags and alt text in your voice.
You or the listing agent approve every post before it goes up.
Schedules each post for the best time on every channel.
Sends a weekly note on what got views, follows and enquiries.
Reads the accepted offer and pulls out every date and condition.
Puts each condition, deposit and closing date on the team calendar.
Reminds clients, agents and lawyers before each date.
Chases missing documents and files them in the deal folder.
You handle every offer and negotiation. Nothing legal is sent for you.
Apps shown are examples. We connect the ones you use during setup.
Both are set up for you by our Toronto team.
Chat with StaffBox online. It drafts replies, reminders and documents from workflows built for your business, and you send them yourself.
We install a computer in your office, usually a Mac mini, that works inside your inbox, calendar and tools around the clock. Your files stay in your office.
Prices in CAD, plus HST. Computers aren’t included in our prices. See all plans
Anything that leaves your business waits for a person to approve it. Routine sends, like reminders, run only on rules you've signed off.
The box prepares, checks and flags. Payments, refunds and transfers stay with you.
You can see what the box did, when, and why. We review the log with you in the first 30 days.
Yes. StaffBox replies to new leads from templates your team approves, asks your usual qualifying questions and offers showing times. You choose which replies send on their own and which wait for an agent, and every lead lands in your CRM.
It works with the tools a new assistant would use: your email, calendar and CRM, such as Follow Up Boss, Lofty or kvCORE. We confirm each connection during setup.
We set it up to contact only people who gave consent, with your brokerage’s name and an unsubscribe option in every marketing message. You and your brokerage stay responsible for your advertising, and nothing goes out on a campaign until you approve it.
With the office box, your files and logins stay on an encrypted computer in your office, and we don’t keep copies. It only gets the access you give it. Read how we keep your data safe.
About a week for the full setup. You can start online the same day with a free 14-day trial.
Start with a free 14-day trial. Plans start at $250 a month, and the in-office box is a one-time $1,500 setup, installed in person anywhere in the GTA. Prices are in CAD, plus HST. See pricing.
Tell us about your week. We’ll come back with the first three jobs we’d hand your StaffBox.
Get started for free today